Add collaborators to your formative! There are two levels of access you can grant to a collaborator:

  • Edit & assign: this allows you live edit the formative with a colleague - perfect for teachers who want to create formatives together! Your collaborator will also be able to assign the formative to their classes.

  • Assign only: your collaborator will be able to assign the formative to their classes, but won't be able to edit it. 

Note: if you, or your collaborator, make changes to a formative, this will be reflected immediately on your collaborators' screens. If they have already assigned the formative to a class, then the changes may affect their data (for example, if you delete or add answer key options). 

If you're not sure if collaborating is the right option, check out how to share a formative or how to publish it to the public or your team/school's private library.

To add a collaborator from your dashboard:

  1. Click on the bubble to the left of the formative (or folder) you'd like to add a collaborator to

  2. Select "Share" from the menu at the bottom

  3. Choose the "Add Collaborators" tab and type the email address(es) of your colleagues

  4. Choose their level of access (Edit & Assign, or Assign only)

  5. Click "Add" and the colleague(s) will be added to your formative! 

Change your mind? Return to the same "Share" menu, and you can change the level of access, or delete the collaborator entirely by clicking on the "X" next to their name.

To add a collaborator from within a formative:

  1. Click on the triple dots in the top right, and select "Share"

  2. Add the email address(es) of your colleagues under "Add Collaborators"

  3. Choose their level of access (Edit & Assign, or Assign only)

  4. Click "Add"!

*Please note that collaborating is a Premium feature for our Partner teams and schools. Click here to find out more!

FAQ and troubleshooting tips

  • "I tried to add a collaborator to a formative, but it says 'User not found.'" / "I received an email saying that my collaborator needs to have a team license."

Your colleague must have been invited to your team, and accepted that invite, before they can be added as a collaborator on a formative. Please check with your team Admin or Org Manager that this person has been invited, and check with your colleague directly whether they have clicked the link in the invite email they received. You'll also get these messages if you misspelled your colleague's email address.

Once your colleague has been invited and accepted, you can re-add them as a collaborator to the formative!

  • "If I add a collaborator to a formative, where will that formative go?"

If you're the original creator of the formative, it will remain on your formatives dashboard, but there will be a little "shared" icon next to it:

The same formative, with that share icon, will instantly appear on your colleague's dashboard when you add them as a collaborator.

What's Next? 

Learn how to add Co-Teachers to a Class!

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